Generative AI email assistants are everywhere, but many produce wordy, robotic prose filled with corporate clichés ("I hope this email finds you well"). To communicate effectively, your emails should be direct, natural, and authentically yours.
Why generic AI rewrites hurt email responses
Overly polished or generic AI text often backfires in professional settings:
- Inflated length: AI generators tend to expand brief requests into multiple verbose paragraphs.
- Loss of intent: Automated rewrites can obscure urgent action items or key deadlines.
- Generic tone: Messages sound canned and transactional rather than genuine.
The minimalist email editing routine
- Write the draft raw: Type your thoughts quickly without worrying about minor typos or exact wording.
- Keep it brief: State the key request or update in the first two sentences.
- Polish in place: Use Polish to clean up typos, subject-verb agreement, and punctuation while keeping your actual words intact.